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Manage User Roles and Permissions

Assign roles to your team members that define what they can accomplish within MineOS.

1. Assigning Roles and Permissions

There are six roles one can have in MineOS, most of which are assigned when inviting a new user to the account through the invite a teammate flow: 

Screenshot 2025-12-10 at 16.51.26

  1. Owner: Can perform all operations in the platform and manage other roles.
  2. Admin: A user with full access, but cannot manage roles except for adding Reviewers.
  3. Data Inventory Manager: A user with administrative oversight of data and data asset inventory specifics.
  4. DSR Lead: A user primarily restricted to features relevant for DSR handling of tickets assigned to his group.
  5. DSR Agent: A user restricted to features relevant for DSR handling of any ticket, and manage assignments.
  6. Feedback Reviewer: A user with the right to view some parts of the account and leave feedback.

Assigning Roles for New Users

The Owner is the first teammate that signed up for MineOS. In other words, the person creating the MineOS account will automatically be assigned as an Admin. 

When additional teammates are invited, the Owner will choose which roles they're assigned. Admins are able to invite users but users invited by an Admin can only be assigned the Reviewer role.

Assigning Roles for Existing Users

Roles can be changed from the initially-assigned role for existing users, though only an Owner has this ability. There can be multiple Owner.

There must always be at least one Owner. Unless you have that role we will not allow you to remove it and change which teammate is Admin.

2. Role Definitions

Find a more detailed breakdown of feature access by role below:

Module

Page

Owner

Admin

DSR Lead

Data Inventory Manager

Feedback Reviewer

-

Home

V

V

V

V

-

-

Tasks

V

V

V

V

V

-

Dashboard

V

V

Only the “DSR” tab

Only “Inventory” & “Classifications”

-

Inventory

Data Sources

V

V

-

V

-

Inventory

Radar

V

V

-

V

-

Inventory

Radar Setup

V

V

-

  

-

Inventory

Employees

V

V

-

V

-

Inventory

Data Classifier

V

V

-

V

-

Compliance

Processing Activities

V

V

-

V

-

Compliance

Risk Management

V

V

-

V

-

Compliance

Business Impact Assessments

V

V

-

V

-

Compliance

DPO Advisor

V

V

V

V

-

Compliance

Policies

V

V

-

-

-

Compliance

Unused Assets

V

V

-

V

-

DSR Handling

Requests

V

V

V

-

-

DSR Handling

Privacy Center

V

V

V

-

-

DSR Handling

Templates & Rules

V

V

V

-

-

DSR Handling

Email Forwarding

V

V

V

-

-

DSR Handling

Connect Mine customers (ability, not a page)

V

V

  

-

-

Consent Mgmt.

Consent Mgmt.

V

V

-

-

-

DSR Handling

User Search

V

V

V

-

-

-

What's New

V

V

V

V

V

-

Help Center

V

V

V

V

V

Account

Settings menu item

V

V

V

V

V

Account

Pricing menu item

V

V

-

-

-

Settings

General/My Profile

V

V

V

V

V

Settings

General/Account

V

V

-

-

-

Settings

DSR/Configuration

V

V

-

-

-

Settings

DSR/Branding

V

V

V

-

-

Settings

Data Inventory: Properties

V

V

-

-

-

Settings

Data Inventory: Classifications

V

V

-

-

-

Settings

Data Inventory: Activities

V

V

-

-

-

Settings

Developers

V

V

-

-

-

Next steps...

Setup SSO access for teammates you've invited to your MineOS account? Now let's add your company's domain to MineOS.