Notifications in MineOS

A notification is a user-specific update triggered by activity in the platform.

For example, you may receive a notification when:

Each notification is personal, linked to a specific item, and can be marked as read once reviewed.

You can receive notifications through:

Note: Not every notification is sent via email. Email delivery depends on your settings.

You can control how you receive notifications from your personal settings:

To update your preferences:

Direct collaborators to specific sections
Clarify who is responsible for which part of the assessment, so work is clearly divided and not duplicated.
Ask for missing information
Request required values (e.g. data types, data subjects) from owners or internal users when collaborators cannot edit these themselves.
Coordinate handoffs between users
Let others know when your part is complete or when they can start working, to keep the workflow moving.
Keep discussions in context
Use notes within the assessment to keep communication tied to the exact question or section, instead of external tools.
Flag blockers or decisions
Highlight dependencies, approvals, or uncertainties so others understand what’s delaying progress or how decisions were made.

An owner is assigned to an assessment
The owner is notified and reviews the empty assessment, optionally adds a few basic details
The owner assigns an assessment to a collaborator or collaborators.
The collaborator works on their section and leaves a note asking for a missing custom value.
The owner receives a notification and updates the required information.
The collaborator completes their part and submits.
The owner receives a submission notification and reviews the completed answers.
The assessment is marked as completed, triggering the final status notification.

This workflow helps keep communication, accountability, and progress tracking inside the platform.

Notification type	Who receives it	What it means
Mention in notes	Mentioned user	Sent when someone mentions you in an assessment note
Reply in notes thread	User participating in the thread	Sent when someone replies in a thread you are part of
Collaborator submitted	Assessment owner and relevant participants/subscribers	Sent when a collaborator submits their response. The collaborator can choose whether to notify
Assessment assigned owner	Assigned assessment owner	Sent when you are assigned as the owner of an assessment
System assigned owner	Assigned system owner	Sent when you are assigned as the owner of a system
Assessment marked as completed	Assessment owner	Sent when an assessment status changes to completed
System marked as completed	System owner	Sent when a system status changes to completed

This is just the foundation. Future updates will include:

Notifications help you stay on top of what matters—whether you're collaborating on assessments, tracking progress, or managing ownership. They ensure the right people are informed at the right time, so nothing falls through the cracks.